Job Vacancy – Facilities Manager (100% FTE)

Short summary

The College of Europe is seeking applications for the position of Facilities Manager (100 % FTE), leading the Facilities Office at its Tirana campus. The Facilities Manager will be responsible for managing and coordinating the day-to-day facilities operations in Tirana, ensuring the proper functioning, maintenance and availability of the facilities used by the College.

About the College

The College of Europe is the oldest postgraduate institute of European studies. It brings together graduates from diverse backgrounds to study and live in an international environment across its campuses in Bruges, Natolin and Tirana. 

As a centre of excellence in European studies, the College is committed to contributing to European cooperation and integration. Staff members contribute to this mission through professional dedication, a spirit of proactive collegiality and mutual respect. 

For more information about the College, please visit our website.

The Role

Based in Tirana, the Facilities Manager will be reporting directly to the Head of Administration in Tirana and will work closely with the Director of Facilities in Bruges, ensuring that local operations are aligned with the College's standards, procedures and strategic objectives.

The Facilities Manager is responsible for managing and coordinating the day-to-day facilities operations in Tirana, ensuring the proper functioning, maintenance and availability of the facilities used by the College.

The role covers multiple locations, including the Representation Office, the University Student Residence (dormitory) and teaching facilities, and includes coordination with internal teams, external service providers, contractors and relevant stakeholders.

The Facilities Manager will also support the coordination and follow-up of facility-related works and activities related to the development of the new campus, in collaboration with the relevant internal and external stakeholders.

The main tasks and responsibilities of the Facilities Manager will include:

  • Manage and coordinate the day-to-day facilities operations across the College's locations in Tirana in consultation with the Head of Administration;
  • Ensure that facility-related activities are carried out in accordance with applicable requirements, internal procedures and agreed standards;
  • Manage and oversee the housekeeping and maintenance teams to ensure the proper functioning of the facilities;
  • Coordinate preventive and corrective maintenance activities and follow up on identified technical and operational issues, as well as manage, coordinate and follow up on facility-related works, repairs, improvements and installations, ensuring appropriate communication and follow-up with the relevant parties
  • Liaise with external service providers, contractors and technical suppliers and monitor the delivery of agreed services;
  • Support the coordination and follow-up of works and activities related to the new campus, liaising with contractors, suppliers, internal teams and other relevant stakeholders, without direct responsibility for construction project management;
  • Manage the Facilities service’s budget, monitor facility-related expenses and provide the relevant information for budget planning and follow-up;
  • Prepare and support public procurement procedures in collaboration with the Legal Office, and manage relevant contracts;
  • Liaise with the relevant stakeholders and with the Director of the Facilities Office in Bruges on facility-related matters and operational issues;
  • Coordinate with the Prevention Advisor in Bruges and relevant colleagues on health, safety and environmental matters related to the facilities;
  • Take overall responsibility for the logistical and operational coordination of events taking place within or outside the College of Europe premises in Tirana, including coordination with external venues, suppliers, transport, catering, equipment and other service providers.

Your Profile

For the position of Facilities Manager, the College is looking for an organised and hands-on facilities professional with a strong technical background experience in managing and coordinating facility operations, maintenance services and external service providers.

Candidates should bring:

  • A bachelor's or master’s degree in engineering, or a related degree in the Facilities field;
  • Minimum 7 years of professional experience in facilities management, maintenance, technical operations or a similar role;
  • Experience with public procurement is considered a strong asset;
  • Good understanding of building systems, maintenance practices, technical infrastructure and asset management principles; 
  • Sound financial and budget-management skills;
  • Excellent command of Albanian and English; knowledge of French is an asset;
  • Strong organisational and analytical skills, with the ability to manage multiple operational priorities; 
  • Service-oriented, practical, proactive and collaborative approach;
  • Ability to work independently while also collaborating effectively with colleagues and teams;
  • Good communication and the ability to work effectively with internal and external stakeholders;
  • Knowledge of relevant health, safety and facility-related requirements.

Our offer 

  • A pleasant and stimulating international working environment;
  • A pleasant and stimulating international working environment;
  • An employment contract under Albanian law of one year, with the possibility of renewal;
  • Private Health Insurance;
  • Private Pension Scheme;
  •  Possibility to follow a training program;
  • Legal holidays plus 1 extra public holiday (9th of May) and eight closing days during the winter break;
  • A telework policy (up to one day per week);
  • An invaluable opportunity to contribute to a renowned project of European integration.

How to apply

The application deadline is 15/10/2026, 12:00 (noon). Applications in English comprising a detailed CV (max. 2 pages) and a motivation letter (max. 1 page) should be submitted by interested candidates to the HR Office at info.hr.al@coleurope.eu mentioning Job: Facilities_Manager_Tirana in the subject line, by 15/10/2026, 12:00 (noon) .

Early applications are highly encouraged. As applications will be reviewed on a rolling basis, we reserve the right to close this vacancy early if a suitable candidate is found. Short-listed candidates will be invited for an interview. Envisaged start date: mid-November. For further information on the position, please contact; info.hr.al@coleurope.eu

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By submitting your application, you consent to have your personal data processed for the purpose of recruitment and the specific position you are applying for. You acknowledge that your data, as well as data we receive from academic institutions we can contact for verification purposes, will be processed by the College of Europe, the members of the selection committee appointed by the College of Europe related to this recruitment process. All information will be treated with the utmost confidentiality and in line with the current data processing regulations. For more information on how we use the information you have provided and how to exercise your rights, please see our privacy notice for recruitment (https://www.coleurope.eu/privacy).

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The College of Europe is committed to equal treatment and opportunity. It aims to reflect the diversity of our society and to offer an inclusive work and study environment for all members of its community. Consistent with these goals, the Bruges campus has a zero-tolerance policy for any acts against the dignity and integrity of individuals, whether in the form of discrimination, bullying, harassment, stalking, violence, or sexual misconduct. Candidates are therefore recruited and selected on the basis of skills and experience, regardless of sex, age, ability, ethnicity, class and background, political belief, race, religion, gender identity and expression, sexual orientation, culture, or any other grounds.